1. The venue or location for the event MUST be approved by venue custodian i.e. Property Management & Maintenance (PMMD) or Academic Operation, Centre for Academic Excellence (CAdEx)
2. All student activities MUST be endorsed and approved by club/society advisor (UTP staff) and Centre for Student Development (CSD) respectively.
3. IT & Media Services Department (ITMS) will only process any request based on the endorsed / approved (HOD / DVC’s / Centre for Student Development (CSD) ) documents submitted as below,
The proposal should be included with:-
i. Request for Events Form (RFE) approved by Corporate Communication (CCD) for Venue & Events .
ii. Proposed event flow.
iii. Sketch for arrangement of IT/AV equipment in the hall.
*ITMS has the right to reject any request that is either incomplete or without endorsement from respective parties as mentioned above.
4. Any request MUST be made at least within 5 WORKING DAYS prior to the event date and will be subjected to the approval by ITMS department. The request on IT/AV equipment will be based on its availability.
5. Should the event requires a rehearsal session; it would be done 1-day prior the actual event date (during working hours only).
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Keywords: assistance events