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ACCESS LEVEL ZONE REQUISITION

What should I do if want to request permission to enter controlled accessed facilities such as office, lab, workstation, vehicle parking area, etc.?
You are required to complete the “Access Level Zone Requisition Form" (ALZR) and "Lab Undertaking Form" (for labs only). For this request, it is compulsory to indicate the following information:

1. Details of the facility requested.
2. Approval from the Head of Department or Project Leader.
3. Approval and acknowledgement from the Lab Executive or representative.  
4. Endorsed "Lab Undertaking Form" or approved ULab notification (for labs only)

You are required to log your request through the UCS portal and attach the required forms in PDF format. The guidelines are as follows.
Title: Access level requisition 
Type: Request 
Subject: Access requisition
Your Enquiry: Please indicate the followings: 
  • Name 
  • Staff ID/Matric Number
  • Card Number (Refer to the back of the card example: 15960 33101023960-2 or 00148)
  • Works location
  • Contact number
  • Department/Programme 
  • Email address
  • Details of access required: Room Number, Type of Room (i.e., lab, office, workstation, etc.) or designated parking area for staff, etc.
  • Upload ALZR form and “Lab undertaking form” or approved ULab notification. 


General terms and conditions:

1.0 Requisition for access must be supported and endorsed by the Supervisor, Head of Department or Project Leader.
2.0 Access to the approved requisition will be granted for 24 hours only.
3.0 The approved access/card is not allowed to be transferred and/or used by any other student, staff or third party.
4.0 For all contract direct hired (CDH) staff, please upload the offer letter or relevant supporting document for our reference.
5.0 Type of access
 

5.1 Room with Electrical Magnetic Lock (EML) and card reader.

a) Extension of access beyond the approved ALZR is subject to prior approval and must be indicated in the ALZR form.
b) However, the user may be granted an extension of access subject to the acceptable justification and/or requirements. For such an extension request, the user will have to register at the Security Desk, Chancellor’s Complex on the day of usage. Kindly contact our security control room for more details.

5.2.    Room with a manual key

a)    Some of the room using a manual key is under the custodian and controlled by the respective department. Prior acknowledgement by the person in charge or custodian should be obtained and indicated in the form.
b)    Any other room using a manual key and under the custodian of the Security Services Department, the room will be unlocked during normal working hours and/or according to the schedule indicated in the approved request.
c)    Refer to 5.1(b) for extension of use.
d)    Security Desk must be notified after use or upon leaving the facility. 

5.3.    Automated boom gate

a)    Designated parking areas for staff are equipped with the automated boom gate.  
b)    The vehicle used by the user must be registered with UTP and under the custodian of the respective staff.
c)    The vehicle should display a valid UTP vehicle sticker.
d)    Access for the approved requisition will be granted until the expiry of employment terms. 

 

6.0.    User is responsible to ensure the door of the facility is always locked. Obstruction of EML doors with any object such as fire extinguishers, chairs, or any other method to keep the door unlocked is strictly prohibited. 
7.0.    User is required to abide by all rules and standard operating procedures imposed, maintain cleanliness and be accountable for the safety of the facility.
8.0.    In case of breach of any terms and regulations, the access to the respective facility shall be terminated immediately, and the respective staff or student shall be liable for disciplinary action.

For further enquiries or support, please contact the Security Control Room at 05-3688006/8324/8315.
 
Click here to download the “Access Level Requisition Form”

 

Keywords: ACCESS LEVEL ZONE REQUISITION